Other Microsoft Office software-PowerPoint and Outlook-also offers Speak. A second reading has saved me from inflicting embarrassing mistakes on my clients. Every time you edit something, you introduce the possibility of human error. After you correct a sentence, have Word read it out loud again.This will help you catch typos like “portfolio manger.” It’ll also help you identify sentences that are clunky or other problems that you’ve missed. Keep your eyes on your document as you listen carefully to your computer reading it out loud.(You may want to add Speak to your Quick Access Toolbar if it’s not there already.) Highlight one paragraph in your document, then click the Speak icon so your computer reads it out loud.Of course, my process is challenging to use because it requires my active participation. It helps me catch problems that automated proofreading tools can’t catch. ![]() Speak, the text-to-voice feature of Microsoft Word, is the most powerful tool I use for proofreading. The first tool is free the others require annual subscriptions. (At least, mine often do this.) They read “portfolio manger” as “portfolio man ager,” adding the missing “a.” This is why I use three software tools (other than spell-checking software) when accuracy and style matter most. Your eyes gloss over mistakes because they see what they expect to see.
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